Artificial Intelligence (AI) Use Policy

Artificial Intelligence (AI) Use Policy
WEA Sydney - Accredited Courses

Purpose
This policy outlines how Artificial Intelligence (AI) tools may be used by students and staff in accredited courses delivered by WEA Sydney. The policy ensures that the use of AI supports learning while maintaining the integrity, authenticity and fairness of assessment, in line with the ASQA Standards for Registered Training Organisations (2025).

Scope
This policy applies to:

• students enrolled in accredited courses
• trainers and assessors
• contractors and tutors involved in training delivery
• any learning activity or assessment conducted by WEA Sydney

Acceptable Use of AI
AI tools may be used to support learning, for example:

• brainstorming ideas
• summarising research material
• improving grammar or writing clarity
• practising language or technical skills
• generating practice questions

Students must ensure that all submitted work reflects their own understanding and learning.

AI Use in Assessments
Unless otherwise stated by the trainer or assessor, students may use AI tools for learning support, but must:

• ensure the final work is their own original work
• understand and be able to explain the work submitted
• acknowledge the use of AI tools where they contributed to the work

Students must not submit AI-generated work as their own assessment where this replaces their own learning or competency demonstration. Assessors may ask students to:

• explain their work verbally
• demonstrate skills in class
• complete supervised assessments

Unacceptable Use
Unacceptable use includes:

• submitting AI-generated content as original work
• using AI tools to complete assessments that require independent work
• using AI tools during assessments where this has not been permitted
• falsifying practical evidence of competency

Such actions may be treated as academic misconduct.

Responsibilities
Students must:

• use AI ethically
• declare when AI tools have been used
• ensure work submitted demonstrates their own competency

Trainers and assessors must:

• clearly explain permitted AI use in assessments
• design assessments that verify authentic competency
• address suspected misuse appropriately

Breaches
Suspected misuse of AI may be managed under the Plagiarism and Academic Integrity Policy.